FITCHBURG STREET HOCKEY LEAGUE

  FSHL Board Meeting Minutes

Meeting Title: Annual Election Meeting

Scribe:          Meghan Northway

Date/Time:  January 11, 2010

Location: Eastwood Club

Meeting Attendance

        Attended                               Did Not Attend                                Guests 

1 Dave Cutting                             Terry Boisvenue                                  

2 John LaBarre                                 Eric Gaetz                             

3 Meghan Northway                                    

4 Kevin Leger

5 TJ Fluharty

6 Jeff Schluter

7 Scott Wilbur

8 Mike Boivin

9 Lisa MacMaster

10 Kevin Mailloux

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Meeting Minutes

1. Old Business  

• Item One   Review of Financial Statement

Person responsible: John LaBarre

Timeline: On-going

• Item Two  Renewal of Sponsorships
  • Action to be taking

Sponsorship letters will be revised and sent out to current sponsors. A second round of letters will be sent once all responses have been collected and general knowledge of which sponsors will be returning is finalized.

Person responsible: Meghan Northway

Timeline: By February 1, 2010

• Item Three  Sponsorships/ Signs
  • Action to be taking

Dave Cutting will contact Dave Bisillio from Job Corps to get a list of supplies needed for repairs.

Meghan will write request letters for donations to Lowe’s and Home Depot.

Dave Cutting will ask for Job Corps to repair some of the damage at the rinks before the beginning of the season.

The following Board Members will contact the following businesses for quotes on signs for sponsorship;

John LaBarre-D&G signs

Kevin Leger – JBM

Scott Wilbur and Lisa MacMaster – Monty Tech

Person responsible: Lisa MacMaster, Scott Wilbur, Kevin Leger, John LaBarre

Timeline: By February 16, 2010

• Item Four   Registration Mailers
  • Action to be taking

Registration Mailers will be sent out ASAP along with a flyer about the Burger King Registration Night to all players from the past two seasons. 

Person responsible: Meghan Northway

Timeline: ASAP and before February 1, 2010

2. New Business

• Item One Nominations and elections
  •  Action to be taking

The Board voted unanimously on each officer’s seat with the results as follows;

President – Dave Cutting                    

Vice-President – Kevin Mailloux

Commissioner - Lisa MacMaster

Secretary – Meghan Northway

 It was voted on unanimously that Kevin Leger will remain Head Referee

The Board also voted unanimously and would like to welcome new Board Members TJ Fluharty and Scott Wilbur.

Scott Wilbur has taken on the role of Head of Maintenance

Person responsible: All Board Members

     Timeline: January 11, 2010

•  Item Two  Burger King Registration Night
  •  Action to be taking

On February 8^th from 5PM- 7PM Burger King on John Fitch Highway, Fitchburg will allow FSHL to hold registrations for players to take advantage of $5 off for early registration. Burger king will also donate 10% of proceeds made that night to FSHL.

Person responsible: All Board Members are encouraged to help

     Timeline: February 8, 2010

• Item Three  *Erika Lawler
  •  Action to be taking

Dave Cutting will contact the Lawler family in hopes that we can have Erika come to the rinks as part as a FSHL community day.

     Person responsible: Dave Cutting

     Timeline: Before the start of the Spring Season

• Item Four Advertisements
  • Action to be taking

Advertisements will be put in; Sentinel & Enterprise, Flash, Coffee News, The Pride, The Champion and FATV about the following;

• Burger King Registration Night
• Signups
• Possible Erika Lawler*

Local schools will have registration announcement flyers by March 15^th

The following Board Members will be responsible for the following schools;

Dave Cutting – Memorial

Jeff Schluter – St. Anthony’s

Meghan Northway – St. Anna’s and St. Leo’s

Kevin Mailloux – Brookline NH

Scott Wilbur – Reingold

Lisa MacMaster, Mike Boivin and TJ Fluharty – St. Bernard’s

Meghan and John will make sure the other schools will get flyers.

Person responsible: All Board Members

Timeline: By March 15, 2010

• Item Five  Registrations, Tryouts and Season Starts
  •  Action to be taking

Registrations will be held on the following dates;

March 25^th 6-8PM

March 26^th 6-8PM

March 27^th 9AM -12PM

April 1^st 6-8PM

April 2^nd 6-8PM

April 3^rd 9AM-12PM

April 8^th 6-8PM

April 9^th 6-8PM

April 10^th 9AM- 12PM

Tryouts will be April 10^th 12PM Penguins and 1PM Beavers

Season will start April 17^th for Penguins and Beavers, April 18^th for Chipmunks

Person responsible: All Board Members are encouraged to help with both registrations and tryouts

Timeline: Beginning March 25^th  2010

• Item Six  Concession Stand
  • Action to be taking

Children under the age of 14 will no longer be able to work/help in the concession stand.

Board Members are encouraged to help out as much as possible with running the concession stand, buying supplies and keeping the Blockhouse in good working condition.

Players will not be allowed to leave equipment inside the concession stand.

Person responsible: All Board Members

Timeline: On-going

Time & Date of Next Meeting

February Board Meeting: February 16^th  7pm Slattery’s

Tonight's Board Meeting has been postponed until Tuesday February 23rd