BOD meeting minutes

BOD Meeting Minutes

FSHL Board Meeting Minutes

Meeting Title: March Board Meeting

Scribe: Meghan Northway

Date/Time: March 2, 2010

Location: Slattery’s

Meeting Attendance

Attended Did Not Attend Guests

1 Mike Boivin Dave Cutting

2 Meghan Northway Kevin Leger

3 Jeff Schluter Kevin Mailloux

4 Eric Gaetz Terry Boisvenue

5 TJ Fluhrty

6 Lisa MacMaster

7 John LaBarre

8 Scott Wilbur

Meeting Minutes

2. Old Business

Item One Broken windows
- Action to be taking

Scott will replace glass in window over the door to the Blockhouse

Person responsible: Scott

Timeline: Before the start of the Spring Season

Item Two Sponsor signs
- Action to be taking

Monty Tech has quoted 10 2x3 signs for $160. Meghan will provide Scott with the list of current sponsors who will then give it to Monty Tech.

Person responsible: Meghan and Scott

Timeline: ASAP

Item Three Repair of rinks
- Action to be taking

During registrations on March 27^th the BOD will do a general walk through of the rinks and come up with a list of repairs needed to be done before the start of the season.

Person responsible: BOD

Timeline: March 27^th and before the start of the Spring Season

Item Four Removal of the freezer in the Blockhouse
- Action to be taking

Meghan will meet Scott so that he may remove the freezer within the Blockhouse and dispose of it properly

Person responsible: Meghan and Scott

Timeline: before the start of the Spring Season

3. New Business

Item One Registrations
- Action to be taking

Board Members are asked to help during registrations. Jeff has said that he is available when needed. TJ will do April 1^st, 2^nd and 3^rd. Lisa will do March 25^th, April 1^st, 2^nd, and 10^th. Meghan will be available when needed as well. Meghan will create a schedule and ask other Members to help also. Once the schedule is finalized Meghan will e-mail the BOD.

Person responsible: All Board Members

Timeline: During registration

Item Two Timeclock/Paying score keepers/ Concession Stand /Equipment
- Action to be taking

The BOD voted unanimously that FSHL will no longer pay score keepers as well that children under the age of 14 will no longer be able to be scorekeepers due to many discrepancies.

It was also voted on and again unanimously voted that children under the age of 14 will no longer be able to help in or run the concession stand as well as be allowed to hang out in the concession stand.

*No equipment can be left in the concession stand before, during or after games. Equipment will be allowed to be left in the Blockhouse though FSHL is not responsible for any equipment left within the building or on the premises.

Person responsible: BOD

Timeline: Effective the start of Spring Season 2010

Item Three Burger King Night
- Action to be taking

Our first Burger King Night was successful by bringing in 30 registrations and $26 for our 10% of proceeds made during our time there. Burger King was extremely happy and has offered to allow FSHL to hold another one in the future.

Person responsible: BOD

Timeline: N/A

Item Four Coaches
- Action to be taking

Meghan will e-mail coaches to see who will be returning this Spring. Once Meghan has a finalized list she will e-mail Lisa a copy who will notify coaches of the upcoming Coaches Meeting on April 1^st at 6PM at the Blockhouse

Person responsible: Meghan and Lisa

Timeline: Before April 1^st.

Item Five School Flyers
- Action to be taking

Scott will get a quote for copies made of the flyers in hopes that it is cheaper than our current price of $.08 a sheet. John will contact the Superintendents to get approval of handing out the flyers. Meghan will provide Scott with needed flyers to help pass them out to the schools.

Person responsible: Scott, John and Meghan

Timeline: ASAP

Meeting Title: Annual Election Meeting

Scribe: Meghan Northway

Date/Time: January 11, 2010

Location: Eastwood Club

Meeting Attendance

Attended Did Not Attend Guests

1 Dave Cutting Terry Boisvenue

2 John LaBarre Eric Gaetz

3 Meghan Northway

4 Kevin Leger

5 TJ Fluharty

6 Jeff Schluter

7 Scott Wilbur

8 Mike Boivin

9 Lisa MacMaster

10 Kevin Mailloux

Meeting Minutes

1. Old Business

Item One Review of Financial Statement

Person responsible: John LaBarre

Timeline: On-going

Item Two Renewal of Sponsorships
- Action to be taking

Sponsorship letters will be revised and sent out to current sponsors. A second round of letters will be sent once all responses have been collected and general knowledge of which sponsors will be returning is finalized.

Person responsible: Meghan Northway

Timeline: By February 1, 2010

Item Three Sponsorships/ Signs
- Action to be taking

Dave Cutting will contact Dave Bisillio from Job Corps to get a list of supplies needed for repairs.

Meghan will write request letters for donations to Lowe’s and Home Depot.

Dave Cutting will ask for Job Corps to repair some of the damage at the rinks before the beginning of the season.

The following Board Members will contact the following businesses for quotes on signs for sponsorship;

John LaBarre-D&G signs

Kevin Leger – JBM

Scott Wilbur and Lisa MacMaster – Monty Tech

Person responsible: Lisa MacMaster, Scott Wilbur, Kevin Leger, John LaBarre

Timeline: By February 16, 2010

Item Four Registration Mailers
- Action to be taking

Registration Mailers will be sent out ASAP along with a flyer about the Burger King Registration Night to all players from the past two seasons.

Person responsible: Meghan Northway

Timeline: ASAP and before February 1, 2010

2. New Business

Item One Nominations and elections
- Action to be taking

The Board voted unanimously on each officer’s seat with the results as follows;

President – Dave Cutting

Vice-President – Kevin Mailloux

Commissioner - Lisa MacMaster

Secretary – Meghan Northway

It was voted on unanimously that Kevin Leger will remain Head Referee

The Board also voted unanimously and would like to welcome new Board Members TJ Fluharty and Scott Wilbur.

Scott Wilbur has taken on the role of Head of Maintenance

Person responsible: All Board Members

Timeline: January 11, 2010

Item Two Burger King Registration Night
- Action to be taking

On February 8^th from 5PM- 7PM Burger King on John Fitch Highway, Fitchburg will allow FSHL to hold registrations for players to take advantage of $5 off for early registration. Burger king will also donate 10% of proceeds made that night to FSHL.

Person responsible: All Board Members are encouraged to help

Timeline: February 8, 2010

Item Three *Erika Lawler
- Action to be taking

Dave Cutting will contact the Lawler family in hopes that we can have Erika come to the rinks as part as a FSHL community day.

Person responsible: Dave Cutting

Timeline: Before the start of the Spring Season

Item Four Advertisements
- Action to be taking

Advertisements will be put in; Sentinel & Enterprise, Flash, Coffee News, The Pride, The Champion and FATV about the following;

Burger King Registration Night
Signups
Possible Erika Lawler*

Local schools will have registration announcement flyers by March 15^th

The following Board Members will be responsible for the following schools;

Dave Cutting – Memorial

Jeff Schluter – St. Anthony’s

Meghan Northway – St. Anna’s and St. Leo’s

Kevin Mailloux – Brookline NH

Scott Wilbur – Reingold

Lisa MacMaster, Mike Boivin and TJ Fluharty – St. Bernard’s

Meghan and John will make sure the other schools will get flyers.

Person responsible: All Board Members

Timeline: By March 15, 2010

Item Five Registrations, Tryouts and Season Starts
- Action to be taking

Registrations will be held on the following dates;

March 25^th 6-8PM

March 26^th 6-8PM

March 27^th 9AM -12PM

April 1^st 6-8PM

April 2^nd 6-8PM

April 3^rd 9AM-12PM

April 8^th 6-8PM

April 9^th 6-8PM

April 10^th 9AM- 12PM

Tryouts will be April 10^th 12PM Penguins and 1PM Beavers

Season will start April 17^th for Penguins and Beavers, April 18^th for Chipmunks

Person responsible: All Board Members are encouraged to help with both registrations and tryouts

Timeline: Beginning March 25^th 2010

Item Six Concession Stand
- Action to be taking

Children under the age of 14 will no longer be able to work/help in the concession stand.

Board Members are encouraged to help out as much as possible with running the concession stand, buying supplies and keeping the Blockhouse in good working condition.

Players will not be allowed to leave equipment inside the concession stand.

Person responsible: All Board Members

Timeline: On-going

Time & Date of Next Meeting

February Board Meeting: February 16^th 7pm Slattery’s

Tonight's Board Meeting has been postponed until Tuesday February 23rd