FSHL Board Meeting Minutes
Meeting Title: March Board Meeting
Scribe: Meghan Northway
Date/Time: March 2, 2010
Location: Slattery’s
Meeting Attendance
Attended Did Not Attend Guests
1 Mike Boivin Dave Cutting
2 Meghan Northway Kevin Leger
3 Jeff Schluter Kevin Mailloux
4 Eric Gaetz Terry Boisvenue
5 TJ Fluhrty
6 Lisa MacMaster
7 John LaBarre
8 Scott Wilbur
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Meeting Minutes
2. Old Business
Scott will replace glass in window over the door to the Blockhouse
Person responsible: Scott
Timeline: Before the start of the Spring Season
Monty Tech has quoted 10 2x3 signs for $160. Meghan will provide Scott with the list of current sponsors who will then give it to Monty Tech.
Person responsible: Meghan and Scott
Timeline: ASAP
During registrations on March 27th the BOD will do a general walk through of the rinks and come up with a list of repairs needed to be done before the start of the season.
Person responsible: BOD
Timeline: March 27th and before the start of the Spring Season
Meghan will meet Scott so that he may remove the freezer within the Blockhouse and dispose of it properly
Person responsible: Meghan and Scott
Timeline: before the start of the Spring Season
3. New Business
Board Members are asked to help during registrations. Jeff has said that he is available when needed. TJ will do April 1st, 2nd and 3rd. Lisa will do March 25th, April 1st, 2nd, and 10th. Meghan will be available when needed as well. Meghan will create a schedule and ask other Members to help also. Once the schedule is finalized Meghan will e-mail the BOD.
Person responsible: All Board Members
Timeline: During registration
The BOD voted unanimously that FSHL will no longer pay score keepers as well that children under the age of 14 will no longer be able to be scorekeepers due to many discrepancies.
It was also voted on and again unanimously voted that children under the age of 14 will no longer be able to help in or run the concession stand as well as be allowed to hang out in the concession stand.
*No equipment can be left in the concession stand before, during or after games. Equipment will be allowed to be left in the Blockhouse though FSHL is not responsible for any equipment left within the building or on the premises.
Person responsible: BOD
Timeline: Effective the start of Spring Season 2010
Our first Burger King Night was successful by bringing in 30 registrations and $26 for our 10% of proceeds made during our time there. Burger King was extremely happy and has offered to allow FSHL to hold another one in the future.
Person responsible: BOD
Timeline: N/A
Meghan will e-mail coaches to see who will be returning this Spring. Once Meghan has a finalized list she will e-mail Lisa a copy who will notify coaches of the upcoming Coaches Meeting on April 1st at 6PM at the Blockhouse
Person responsible: Meghan and Lisa
Timeline: Before April 1st.
Scott will get a quote for copies made of the flyers in hopes that it is cheaper than our current price of $.08 a sheet. John will contact the Superintendents to get approval of handing out the flyers. Meghan will provide Scott with needed flyers to help pass them out to the schools.
Person responsible: Scott, John and Meghan
Timeline: ASAP
Meeting Title: Annual Election Meeting
Scribe: Meghan Northway
Date/Time: January 11, 2010
Location: Eastwood Club
Meeting Attendance
Attended Did Not Attend Guests
1 Dave Cutting Terry Boisvenue
2 John LaBarre Eric Gaetz
3 Meghan Northway
4 Kevin Leger
5 TJ Fluharty
6 Jeff Schluter
7 Scott Wilbur
8 Mike Boivin
9 Lisa MacMaster
10 Kevin Mailloux
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Meeting Minutes
1. Old Business
Person responsible: John LaBarre
Timeline: On-going
Sponsorship letters will be revised and sent out to current sponsors. A second round of letters will be sent once all responses have been collected and general knowledge of which sponsors will be returning is finalized.
Person responsible: Meghan Northway
Timeline: By February 1, 2010
Dave Cutting will contact Dave Bisillio from Job Corps to get a list of supplies needed for repairs.
Meghan will write request letters for donations to Lowe’s and Home Depot.
Dave Cutting will ask for Job Corps to repair some of the damage at the rinks before the beginning of the season.
The following Board Members will contact the following businesses for quotes on signs for sponsorship;
John LaBarre-D&G signs
Kevin Leger – JBM
Scott Wilbur and Lisa MacMaster – Monty Tech
Person responsible: Lisa MacMaster, Scott Wilbur, Kevin Leger, John LaBarre
Timeline: By February 16, 2010
Registration Mailers will be sent out ASAP along with a flyer about the Burger King Registration Night to all players from the past two seasons.
Person responsible: Meghan Northway
Timeline: ASAP and before February 1, 2010
2. New Business
The Board voted unanimously on each officer’s seat with the results as follows;
President – Dave Cutting
Vice-President – Kevin Mailloux
Commissioner - Lisa MacMaster
Secretary – Meghan Northway
It was voted on unanimously that Kevin Leger will remain Head Referee
The Board also voted unanimously and would like to welcome new Board Members TJ Fluharty and Scott Wilbur.
Scott Wilbur has taken on the role of Head of Maintenance
Person responsible: All Board Members
Timeline: January 11, 2010
On February 8th from 5PM- 7PM Burger King on
Person responsible: All Board Members are encouraged to help
Timeline: February 8, 2010
Dave Cutting will contact the Lawler family in hopes that we can have Erika come to the rinks as part as a FSHL community day.
Person responsible: Dave Cutting
Timeline: Before the start of the Spring Season
Advertisements will be put in; Sentinel & Enterprise, Flash, Coffee News, The Pride, The Champion and FATV about the following;
Local schools will have registration announcement flyers by March 15th
The following Board Members will be responsible for the following schools;
Dave Cutting – Memorial
Jeff Schluter –
Meghan Northway – St. Anna’s and St. Leo’s
Kevin Mailloux –
Scott Wilbur – Reingold
Lisa MacMaster, Mike Boivin and TJ Fluharty –
Meghan and John will make sure the other schools will get flyers.
Person responsible: All Board Members
Timeline: By March 15, 2010
Registrations will be held on the following dates;
March 25th 6-8PM
March 26th 6-8PM
March 27th 9AM -12PM
April 1st 6-8PM
April 2nd 6-8PM
April 3rd 9AM-12PM
April 8th 6-8PM
April 9th 6-8PM
April 10th 9AM- 12PM
Tryouts will be April 10th 12PM Penguins and 1PM Beavers
Season will start April 17th for Penguins and Beavers, April 18th for Chipmunks
Person responsible: All Board Members are encouraged to help with both registrations and tryouts
Timeline: Beginning March 25th 2010
Children under the age of 14 will no longer be able to work/help in the concession stand.
Board Members are encouraged to help out as much as possible with running the concession stand, buying supplies and keeping the Blockhouse in good working condition.
Players will not be allowed to leave equipment inside the concession stand.
Person responsible: All Board Members
Timeline: On-going
Time & Date of Next Meeting
February Board Meeting: February 16th 7pm Slattery’s
Tonight's Board Meeting has been postponed until Tuesday February 23rd